(our quarterly magazine)
By constitution, Council is composed of the chairs of the church's administrative committees. It also includes the chair of the UCW plus the church's representatives to Presbytery, the Director of Music, the Minister of Worship & Congregational Life, an appointed secretary and the church adminstrator (ex officio). The current chair is George Jolink and the past chair is Bob Swartman.
Check out the Archive of Recent Past Council Minutes below. For older minutes, consult the Church office
The Christian Development Committee is responsible for the care and feeding of the development of Christianity for three demographics within FSA: Children, Youth and Adults.
1) Deanne and David Pederson will be running a series on self compassion Jan 17, 24 and 31st from 2-4:00 pm.
2) Mining the mystery is back! The BBL is running a 3 part series focused on dementia. February 4th, March 4th and April 8th.
3) We provided costumes, cider and cookies for the 6:30 pm Christmas Eve service.
4) Youth group is up and running for 2 Friday nights per month.
5) We will be hosting Project GO this summer. It is a week long day camp that focuses on social justice and outreach. The leadership team from Toronto will be working with local organizations with our kids. This will be the week of August 13, 2018.
6) There are a few youth attending Worshiplude in Ottawa.
7) Sing for Your Supper will begin January 17th.
8) We will offer 2 weeks of VBS July 23 – 27 and Aug 13-17, 2018
9) Camp Kee Mo Kee weekend has been chosen and booked for June 1-3, 2018.
10) We hosted the SWELL on December 29th, there was a great youth turnout. Thank you to Jane Dockrill for being the FSA representation.
11) The youth will be running a Souper Sunday again so keep your eyes and stomachs ready!
12) There is a group of youth who are working on planning a mission trip within Canada for this summer. Their hope is to work on something that helps build relationships with indigenous youth. Their trip is coming together. They will be going August 20, 2018.
13) Our Lenten project this year will focus on raising awareness of poverty within the London community. We will be highlighting and working with 6 organizations: Mission Services, St Paul’s Daily Bread, Camp Kee Mo Kee, My Sister’s Place, Merrymount, and Beth Emmanuael (Breads not Stones). “Warming the World”
14) Big Circle Breakfast will be March 25th. Shrove Tuesday Pancake Supper will be February 13th.
While the committee does not meet until Wednesday January 17, 2018 the following is for your information:
This Month's Financial Picture
The deficit for November is -$862 vs a budgeted deficit (loss) of -$5,781. The year-to-date surplus is $1,492. The deficit for November is -$862 vs a budgeted deficit (loss) of -$5,781. The year-to-date surplus is $1,492. The result for November is encouraging and with the Christmas appeal the finance committee believes that FSA will be in a positive position at the end of December. Not that we want to celebrate prematurely, however, the committee thanks everyone for working together to go from a projected deficit, for 2017, to a surplus.
To possibly replace DonorPerfect
Kerry Hill has submitted to his report and after discussion the committee will table the report, with the data needs from many sources and how to proceed to find a possible new software to replace DonorPerfect. We will continue to use DonorPerfect for tax receipting 2017. At the conclusion of the Year-End work we will endeavour to proceed with finding a software that can meet FSA’s needs and review what other UC’s are using for data collection for the Role and if using the same software for tax receipting. DonorPerfect has no impact on our General Ledger software.
347 pledge letters sent and 113 received. Pledges increased givings by 1.2% over 2017. The amount of the increase appears small but it takes in the various decreases and increases and no changes that were submitted. The committee will use the pledge information for the draft budget ‘givings’ for 2018.
Capital Request Forms
None this month for approval by the Finance Committee
The Trustees have generously offered to cover the cost of the inventory of the FSA Gift Cards to the value of $15,000. This has a favourable impact to FSA as only the net revenue from the gift card sales will be recorded on the Financial Statements, as you may have noticed for the November statement. Any inventory greater than the $15,000 will impact the net revenue from the sale of the Gift Cards. The net revenue for the year to date is approximately $2100. With this news there is excitement by the Gift Card team and they will be ordering cards that they have not ordered in the past to boost sales. The committee encourages everyone to visit the Gift Card table after church on Sundays and support this revenue stream for FSA.
Thanks to the Trustees for this solution to assist the revenue of FSA and the Gift Card team for their work in promoting the cards as a way to support the work of FSA.
Proposal for an improved Monthly Financial statement
In February the committee will present to council an proposal for an improvement to FSA’s Financial Statement. The improved statement will include Year to Date and monthly columns. This way you will not have to read each month across the sheet and try to figure out where you
Our speaker for Mission Sunday, February 4, will be Nancy Howard, a member of FSA, and the Director of the ELUCO (East London United Church Outreach) program.
Tickets for the Jazz Concert with Sonia Gustafson at FSA on Friday, January 26 are available in the church office and online using Eventbrite. This is a fundraiser for ELUCO.
The FSA Golf Tournament committee met on January 4 to discuss initial plans for this year’s tournament on June 9. The committee will meet again on February 22.
2. Subcommittee for the Arts/Music Formed
A subcommittee of the Ad Hoc Planning Committee has been formed to continue the Arts/Music
initiative. This subcommittee will plan a monthly “Arts after Five” meet and greet for people in
the Arts and Music community. The after work gathering will likely be held in the Parlour with
wine and cheese served. Members of the subcommittee are Terry Head, Ardath Finnbogason-Hill,
Merran Neville, Nancy Johnson, Kathryn Patton, and Glenda Robinson.
3. Serving Wine/Beer at Events
We learned from the Canadian Brass concert in November that it is better to serve the drinks in
the Atrium. People did not go to Proudfoot Hall to purchase drinks. Sales were more successful
for the dinners at The Gift of the Magi. Someone with Smart Serve certification has to be
involved to sell alcohol at events.
4. Advent Noon Recitals/Lunches – Expenses/Revenues
After a review of the expenses/revenues at the lunches, the committee voted to increase the cost
of the lunch to $8/person. This will be applied at the Lenten Recital lunches.
5. Coffee & Conversation
The Music Committee will be responsible for Coffee and Conversation for the month of
February, although MOE is covering Feb. 4.
6. Friends of Music Terms of Reference
The new Friends of Music Terms of Reference is now complete and available with this report.
7. Tuskegee Golden Voices Choir Visit and Concert – March 7
The concert promoter has provided a poster and press release. The Tuskegee Choir will give a
workshop to London choirs on the afternoon of the concert. The Music Committee will be
responsible for assisting with pre-concert refreshments for the choir and a post-concert meal. All
costs will be covered by the ticket sales. Tickets are $25.
8. Elijah Performance
Terry and the Music Committee are looking for sponsors to help offset the concert costs of this
production. Suggestions are invited.
9. 50th Anniversary of the FSA Organ
2018 is the 50th anniversary of our Casavant organ. Terry hopes to bring a guest organist, in
collaboration with the RCCO, to celebrate this anniversary.
10. Concert with Classical Guitarist Liona Boyd
Classical guitarist Liona Boyd will be including FSA on her Canadian Tour later in 2018. She
will be performing with the Senior Choir on Dec. 7. We will receive 25% of the ticket sales.
11. Senior Choir
The Senior Choir has started rehearsals for Elijah and has a combined rehearsal with London Pro
Music on Jan. 20. The choir will be performing the Rutter Requium at the Good Friday service
at FSA. A workshop is being planned for the choir with clinician Elizabeth MacDonald, a vocal
professor from the University of Toronto.
12. Laudamus Bells
The Laudamus Bells ended 2017 on a high note with their concert on Dec. 15, the last in the
Advent Noon Recitals. Rehearsals begin Jan. 11.
13. Junior Choirs
The delightful performance of A Play in a Manger on Sunday, Dec 17 involved all the children
of the church, including some of the teens. Terry is planning a similar production on May 6.
14. FSA Strings
The FSA strings performed beautifully at the Christmas Eve Service. Thank you to Bruce
Richardson for once more bringing the group together.
Maintenance & Improvements
The last Board of Trustees meeting was held on November 22, 2017 and our next meeting is scheduled for January 25, 2018.
The total of expenses for 2017 Operations and Capital Expenses is $ 183,891+.
Liturgist Training and Seminar on Prayer
The date was moved to Jan. 15. David McKane is hosting a session on prayer and why we worship the way we do. All are welcome.
Ornament sales amounted to $1565. The cost was $2100. The committee will sell them again next year. Trustees offered to pay for ornaments to go to shut-ins, but David did not get the message and no ornaments were distributed.
Dealing with Disturbing People during Worship
During discussion it was agreed that having some policy was desirable in light of events both locally and internationally and that the policy should embody a process involving a “response team”. A policy, incorporating the ideas from the Worship Committee, will be written and presented to the Worship Committee at our next meeting. After approval, it will be presented to Council.
Michelle presented an outline for Worship Services for 2018. The Worship Services during Lent will align with the Sunday School project for Lent, and invite Community Partners in for Services during Lent.
We are thinking about who to invite to be our Anniversary Speaker. There was no consensus.
In response to input from attendees at the Proudfoot Lecture, we had a discussion about how we can communicate “Who we are and what we do”. A time during the Worship Service could give us an opportunity to get to know individuals and find out what they do to put their faith in action in the church and the community.
Jane presented a budget for approval. More money is required for guest preachers, as we do not have an associate minister to preach when Michelle is away. Jim indicated that the communion cloth will need to be replaced. Michelle asked for money to be put into the budget should she require something to enhance the Worship Service.
There will be a Baptism on Jan. 28.
Sunday Worship at 10:30
Order of Service
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